Kentucky Open Records Act/Open Records Requests

Open Records Charge List

What is the Kentucky Open Records Act (KORA)
The Kentucky Open Records Act (KRS 61.870 to KRS 61.884), or KORA, provides access to public records that, by law, are not exempt from disclosure. For more information on the act, visit the Kentucky Office of the Attorney General Web site at

What are public records?
Public records are those materials prepared, owned, used, possessed, maintained or retained by state and local government agencies that must be open for public inspection unless the records are excluded by any of the 14 exemptions in the Kentucky Open Records Act. Public agencies are not required to compile information or to answer questions, but to provide only specific records responsive to a request. For more information on the14 exemptions and other KORA information, visit the Kentucky Office of the Attorney General Web site at

Is there a cost for records?
The Clark County Sheriff charges 25 cents per released page. There also are charges for photos, compact discs, videotapes and diskettes. The official custodian sends a letter stating how much requesters owe for records.

What is the timeframe for a response to my request?
State law requires a written response to an open records request be issued within three days (excluding Saturdays, Sundays and legal holidays). The three-day timeframe begins the day after receipt of the request. For more information, go to and click on “Protecting Your Right to Know.”

How do I request a public record?
To request copies of or inspect public records, you must make a written request to the Official Custodian of Records. Sign the request, print your name, and describe the records (be specific, i.e. name, date, location) you wish to inspect or obtain copies of. Please include your address and phone number. Mail, fax or hand deliver your request to the Clark County Sheriff Custodian of Records, Donna Mayfield, at the following address:

Clark County Sheriff
17 Cleveland Avenue
Winchester KY 40391

The fax number is 859-745-0203. Send to the attention of Official Custodian of Records. If you have questions, call 859-744-4390 extension 12.

Note: Records generally are not available at the time a request is submitted.

Copyright © 2006 Clark County Sheriff's Department